What is collated printing?
Even though many of us have printers in our home or offices, sometimes we still need the services of professional print companies. The world of printing can be quite complex, and there are lots of terminologies that many of us don't understand, mostly because printing is something that we don’t do that often. One part of printing terminology that can be hard to understand is collating. 'When printing with a professional printer, you might be asked, do you want your documents to be collated'
But what does collated printing actually mean?
The definition of 'collate' is to collect or gather related information together. Information can be any form of data, text, pictures or documents. In the printing world, the term collated usually refers to how the printed content is ordered or arranged.
Collated printing means that your document prints each page in sequential order, one after the other. Uncollated printing means that your document prints each page in a non-sequential order. The image below provides more detail on what exactly this means.
When would you use uncollated printing?
Understanding the difference between collated and uncollated is essential so that your project prints exactly how you want it to.
When printing more than one copy of a document, you usually want it to be printed in order, page by page. Lucky for us, collated is the default option on most printers and is usually the method you will use for documents like reports or presentations.
Uncollated printing could be used when you want to keep the printed pages separate, to distribute them individually, for example. These could be in the form of presentation exhibits, application forms or handouts.
The benefits of collated printouts
Collating documents creates consistency and reduces the time and hassle of arranging individual pages from different sets and putting them back into order because it already prints in order. It's the best option for most documents, whether you are printing out leaflets or booklets or just printing out long documents. It often saves you having to bind documents as well.
How to collate on your printer
Collated printing is the default printing option for all Microsoft Office documents (Word, Excel, PowerPoint, etc.). Therefore, it is the printing option you'll probably use the majority of the time.
This means that the only time you need to worry about how to set collating in the settings is when you want to print your files uncollated.
Remember, uncollated printing only applies when you're printing more than one copy of a document. If you're only printing one copy, then there is absolutely no difference between collated and uncollated.
Depending on the type of document you're printing and its end-use, you may need to choose between collated and uncollated.
If you need professional printing services, contact us today, and we can help you produce the best quality result for your document.